Terms and Conditions

Last updated: July 2020

Structure of terms

The agreement is between us and the person who completes the ProductCamp 2020 Online registration forms upon obtaining a Barcamp Ticket or purchasing a Bundle ticket (or having a Ticket Purchased / Obtained for them) (“you” or “your”). 

Part 1 – Glossary

Part 2 – General provisions

Part 3 – Conditions of participation

Part 4 –  Participant’s rights and duties

Part 5 – Registration and tickets

Part 6 – Payments

Part 7 – Speaker rights and duties

Part 8 – Withdrawal from Participation and Transferring the Tickets

Part 9 – Copyright

Part 10 – Event Website

Part 11 – Final provisions

We are committed to protecting your personal information. These Terms and Conditions include and incorporate by reference our Privacy Policy, which explains the types of information processed in connection with your attendance at ProductCamp.

Part 1 – Glossary

For the avoidance of doubt, the expressions used in these Terms and Conditions shall be interpreted in accordance with the following glossary:

• Organizer – Ultimo Sp. z o.o., with its registered office at ul. Raduńska 40, 83-333 Chmielno, Poland, NIP [taxpayer’s identification number] 957-102-71-84, REGON [statistical number] 220837957. Ultimo Sp. z o.o. is the organizer of “ProductCamp 2020 Online” event and provides access to a product management and design conference hosted online that allows users to access talks, discussions and online networking opportunities streamed via the Internet taking place on September 2-4 2020 (the “Event”).
• Event – is a three-day online Barcamp and Conference called “ProductCamp 2020 Online”. Event is carried out by Organizer on 2-4 September 2020, where:
  – 2 September – the online Barcamp,
  – 3- 4 September – the online Conference.
• Barcamp  – the first day of Event during which Barcamp Speakers will run and deliver online talks.
• Speaker – all Conference Speakers (3-4rd September 2020) and any Participant who registers via the Barcamp Speaker Registration Form, prepares and voluntarily delivers an online talk, Q&A or panel.
• Bundle Ticket –  Ticket allowing participants to access and participate in all 3 days of Event (Barcamp and Conference).
• Conference – the 2nd and the 3rd day of Event during which industry professionals curated and arranged by the Organizer will deliver online talks.
• Client – an individual or an entity who completed the application form on www.productcamp.pl.
• Confirmation of Participation – an e-mail sent by Organizer to the Participant upon the registration for Barcamp or confirmation of the full payment for the Bundle Ticket.
• Participant – an individual or an entity who has received Confirmation of Participation. This includes all types of participants – Speakers, Barcamp attendees, Partner attendees, Conference participants, clients, all individuals who registered on their own or been registered by a third-party, gained access and/or actively or passively partake in Event.
• Partner – a company or an entity that has accepted and signed a Partner agreement in exchange for partner benefits or broadcast advertising.
• Service – Service provided by the Organizer enabling access, participation, watching and networking online, including the website, content and proprietary or third-party software associated with the provision of the service.
• Ticket – personal e-mail confirmation of participation entitling Participant to access the online Event at a date selected by Participant. 
• Terms and Conditions – these Terms and Conditions of Event prepared by Organizer, specifying Organizer’s Online Event related rights and duties as well as the rights and duties of Participants.
• Emergencies – circumstances which, despite exercising due diligence, are unpredictable, cannot be prevented or resisted effectively and for which the Organizer shall not be responsible.

 Part 2 – General provisions

1. Terms and Conditions shall be binding for Participants and Partners of “ProductCamp 2020 Online” and govern their use of our Service and access to Event. 
2. “ProductCamp 2020 Online”, hereinafter referred to as Event, will be held on 2-4.09.2020 as the online event, where the first day is Barcamp – September 2, 2020 (Wednesday)  – sessions of online 30-min lectures on topics related to digital product management & design. The second (September 3, 2020, Thursday) and third (September 4, 2020, Friday) days are Conference – sessions of online talks by industry leaders.
3. Event shall be held in English language, as specified in Event agenda on www.productcamp.pl. The Organizer shall not provide Participants with a translation of Event into other languages.
4. The Organizer reserves the right to replace speakers, revise the agenda, change the date/time of Event or cancel Event, for reasons beyond the Organizer’s control (includ­ing, with­out lim­i­ta­tion, to acts of God, floods, light­ning, storm, fire, explo­sion, war, mil­i­tary oper­a­tions, acts or threats of ter­ror­ism, strike action, lock-outs or oth­er indus­tri­al action or a pan­dem­ic, epi­dem­ic or oth­er wide­spread illness, outage or malfunction of third party software required to run Event, unpredictable loss of Internet connectivity). In such a case, the Organizer shall publish up-to-date information on Event’s website, on Facebook: https://www.facebook.com/productcamppl/, and e-mail Participants who have purchased tickets. 
5. In case of the date change, Organizer will pro­vide Participant with an e-mail notice offering a choice of (a) cred­it for a future event (up to the val­ue of sums paid by Participant) to be used with­in 12 months of the date change; or (b) the oppor­tu­ni­ty to attend Event on the new date.
6. In case Organizer is required to can­cel Event as a result of a reason out­side of Organizer’s con­trol as per par. 2.4., Organizer will not be liable for any costs including trav­el, accom­mo­da­tion or any oth­er expens­es incurred (includ­ed wast­ed costs and expens­es) by Participant.
7. Should Event be canceled for reasons attributable to the Organizer, Participant shall be reimbursed 100% of the costs of the ticket.
8. As a Participant you acknowledge that Organizer will make use of third party software applications to stream, deliver and broadcast Event, upload videos and enable communication between Participants and Partners. 
9. By completing Event’s registration form, you are accepting third party software application legal documents:
   – ClickMeeting’s Terms and Conditions, Privacy Policy
   – SLACK  Slack Terms of Service, Slack Privacy Policy
   – YOUTUBE Youtube Terms,  Youtube Privacy Policy
   – MAILCHIMP – Mailchimp Terms, Mailchimp Privacy Policy

Part 3 – Conditions of participation

1. Event may be attended by anyone who registered for Barcamp and/or purchases Bundle ticket in compliance with the rules described in these Terms and Conditions and at www.productcamp.pl 
2. By registering for participation for Barcamp and / or purchasing Bundle ticket, Participant accepts these Terms and Conditions and undertakes to abide by them. If you do not wish to be bound by these Terms, please do not register, attend or participate in Event.
3. If you are registering on behalf of another person it is your obligation to ensure that the person attending is cognizant with and consents to these Terms. By completing and submitting the registration form you are representing and warranting that you have made the person attending aware of these Terms and that they have accepted these Terms.
4. If you’re registering on behalf of another person, you are obliged to enter this person’s email address, as Service will be provided only to email addresses entered in the registration process.

Part 4 –  Participant’s rights and duties

1. Participants shall read these Terms and Conditions prior to Event.
2. Registering for participation for Barcamp and / or purchasing Bundle ticket constitutes a consent that Participant agrees to the use of video and photo materials where they are recorded for promotional purposes of ProductCamp and ProductCamp’s Partners. Anyone who does not grant such a consent shall notify us about this withdrawal via e-mail sent to ido@productcamp.pl, not later than by 01/09/2020. 
3. Participant shall not record, use or transmit any audio or video recordings of Event.
4. During Event Participant may not conduct any commercial, gainful, advertising or promotional activities, unless upon the Organizer’s prior written consent. 
5. The Organizer shall not be liable for any incidents resulting from failure to comply with Terms and Conditions. 

Part 5 – Registration and tickets

1. Participation in Event shall be contingent upon registering for participation for Barcamp and / or purchasing Bundle ticket via www.productcamp.pl.
2. Information about charges and registration rules can be found on www.productcamp.pl. 
3. There are following types of Tickets available via the online forms at productcamp.pl
   a) Barcamp Ticket allowing participants to access and participate in Barcamp.
   b) Barcamp & Conference Bundle Ticket (the “Bundle Ticket”), allowing Participants to access and participate in all 3 days of Event.
4. Bundle Ticket purchase terms:
   a) Bundle Tickets shall be sold from 06/05/2020 to 01/09/2020 or while tickets quota last.
   b) Bundle Ticket may be purchased once Client completes the registration form and then, within 5 business days, pays the pro forma invoice or makes the payment via the instant payment service PayU.
   c) When Organizer has received the payment and the registration is closed, Organizer shall confirm Participant’s participation by sending the email confirmation and/or invoice to the Participant.
   d) If Organizer does not receive a payment for a pro forma invoice within 5 business days, the registration shall be cancelled.
5. Ticket prices:
   a) Barcamp Day (covering 2 September 2020)

1. 1. 1. Participation in the online Barcamp is free of charge at least until 30/06/2020.
         
      2. After this date, Barcamp Ticket becomes a Bundle Ticket.
      3. Barcamp Tickets are not transferable.

b) Bundle Ticket (covering 2-4 September 2020):

1. 1. 1. Participation in Event costs 313 PLN (~69€) Early Bird price at least until 31/05/2020. After this date, Bundle Ticket price will be increased to 450 PLN (~99€).
      2. Tickets are on sale while tickets quota last
      3. The aforementioned prices are net prices and cover Barcamp and Conference talks access. The net price shall be increased by VAT at the statutory rate and/or the costs of payment charged by PayU.

Part 6 – Payments

1. Payments and invoices are PLN currency prices expressed in EUR on productcamp.pl website are approximate and were calculated according to the rate as at 23/04/2020, and should be regarded as a guide only. If a ticket is paid with a credit card issued in a currency other than PLN, the client’s bank may charge additional foreign exchange rates causing the final charge exceeding the price quoted in EUR on productcamp.pl website.
2. The Client agrees to receive VAT invoices electronically only, sent to the e-mail address provided in the registration form.
3. There are the following forms of payments:
   a) from within Poland – credit card and bank transfer
   b) from outside of Poland –  credit card.
4. Credit card payments for Event shall be operated by PayU.
5. If a refund of an amount paid by electronic means is required, the refund shall be made by the same payment method.
6. Organizer will issue an invoice for the ticket purchased only when the Client selects the “I need VAT invoice” option in the purchase form. According to Polish Tax Law, Organizer will not be able to issue the invoice after submitting the purchase form without marking the invoice option.

Part 7 – Speaker rights and duties

1. When registered as a Speaker you give permission to Organizer to record, store and further distribute your Talk recording including: audio, video camera footage and slides of your presentation, all referred to herein as the “Content”, with other Participants during and after Event.
2. Participants becoming Barcamp Speakers agree to present or host Barcamp sessions without requesting any financial remuneration or cost reimbursement by Organizer.
3. When you as a Speaker stream, present and share your Content at Event, you grant:
   a) to Organizer, a worldwide, non-exclusive, royalty-free, transferable license to use, reproduce, distribute, prepare derivative works of, display, and perform that Content in connection with the provision of the Service and otherwise in connection with the provision of the Service and Organizer’s business, including without limitation for promoting and redistributing part or all of the Service (and derivative works thereof) in any media formats and through any media channels;
   b) to each Participant of Event, a worldwide, non-exclusive, royalty-free license to access to your Content through the Service.
4. As a Speaker you:
   a) retain all of the ownership rights in your Content, but are required to grant limited license rights to Organizer and other users of the Service.
   b) represent and warrant that you have and will continue to have all necessary licenses, rights, consents, and permissions which are required to enable Organizer to use your Content for the purposes of the provision of the Service.
   c) agree that the Content presented or shared by you during and after the provisioning of the Service will not contain any third third-party copyright material or material that is subject to other third-party proprietary rights, unless you have a formal license or permission from the rightful owner, or are otherwise legally entitled, to post the material in question and to grant Organizer the license.
   d) shall be responsible for ensuring that the Content presented does not constitute an infringement of any third-party intellectual property rights or breach of any license, and you shall indemnify Organizer against all claims, costs, losses and liabilities arising directly or indirectly as a result of any act, omission or default of you,
   e) will not stream, present or share any Content which contains material which it is unlawful for you to possess, or which it would be unlawful for Organizer to use or possess in connection with the provision of the Service.
   f) understand and agree that you are solely responsible for your own Content and the consequences of sharing it and publishing it at and after Event. Organizer does not endorse any Content or any recommendation, opinion, or advice expressed.
   g) understand that whether or not Content is published, Organizer does not guarantee any confidentiality with respect to Content.
5. If you as a Speaker do not wish to be bound by these Terms, especially pointed in Part 7 – “Speaker rights and duties”, please do not register, attend, participate, stream, present or share your Content at Event. 

Part 8 – Withdrawal from Participation and Transferring the Tickets

1. Bundle Ticket holder may transfer their ticket to another person only until 23/08/2020, and needs to notify the Organizer accordingly, providing such person’s particulars required in the registration form. Any transfer costs between the transferor and the transferee shall be settled exclusively between them.
2. A Bundle Ticket may be returned only if Organizer receives a valid can­cel­la­tion e-mail at tickets@productcamp.pl outlining first and last name and e-mail of Participant canceling. In such a case, if the cancelation is requested:
   a) before 03/07/2020 a 50% refund will be issued;
   b) between 03/07/2020 and 03/08/2020 a 25% refund will be issued; and
   c) after 03/08/2020 to the date of Event, no refund will be given.
3. Barcamp Ticket is not refundable and not transferable.
4. In the event of withdrawal, the costs shall be reimbursed within 25 business days from the date of notification of withdrawal, into the bank account / credit card of the original payment.
5. Should Event be canceled, the amount paid into the Organizer’s account shall be repaid not later than within 25 business days from the scheduled date of Event, into the bank account / credit card of the original payment.

Part 9 – Copyright 

1. All lectures, presentations, training films, etc. given and presented as part of Event shall constitute works as defined in the Act on Copyright and Related Rights of 4 February 1994 (Dz. U. of 2016, item 666, as amended) to which the economic copyrights are vested in the Organizer or persons presenting the given works, in particular all Speakers.

Part 10 – Event Website

1. Event Website includes the publicly available website at ProductCamp.pl as well as a registrant-only section of the website available only to Participants who registered to Event.
2. When accessing and using Event Website and its related subdomains you are prohibited from:
   a) violating any law, statute, ordinance or regulation;
   b) using the Website (or any part of it) for any illegal purpose and you agree to use it in accordance with all relevant laws;
   c) promoting or providing information about illegal activities, promoting physical harm or injury against any group or individual, or promoting any illegal acts;
   d) uploading or transmitting through the Website any computer viruses, macro viruses, Trojan horses, worms or anything other harmful activity;
   e) overriding any security feature of the Website or jeopardize the security of your account or someone else’s account (such as allowing someone else to log in to the Website as you);
   f) interfering with the operation of, or places an unreasonable load on, the Website (such as viruses, denial of service attack or gaming algorithms);
   g) using manual or automated software, devices or other means or processes to access, scrape or crawl the Website or any content or information contained in it;
   h) engaging in ‘framing’, ‘mirroring’, or otherwise simulating the appearance or function of the Website;
   i) removing any copyright, trademark or other proprietary rights notices contained in or on the Website; modifying, creating derivative works or copying or storing any significant portion of the Website or any related technology (unless allowed by law or we expressly authorize);
   j) using the Website (or any part of it) in a manner which may result in; (i) the Website being interrupted, damaged, rendered less efficient or such manner designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or Website; (ii) sharing any material which is unlawful, libellous, abusive, obscene, pornographic, discriminatory, harmful, fraudulent, deceptive, threatening, abusive, harassing, tortious, defamatory, vulgar invasive of another’s privacy, hateful or otherwise objectionable, defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) impairing the effectiveness or functionality of the Website; or (iv) violating or infringing the rights of any person, firm or company (including, but not limited to, intellectual property rights, confidentiality and/ or privacy) of the Website;
   k) attempting to grant any unauthorised access to any part or component of the Website;
   l) copying or distributing any part of the Website in any medium without our prior written consent; and
   m) altering or modifying any part of the Website other than as may be reasonably necessary to use the Website for its intended use; or
   n) reverse engineering, decompiling, disassembling deciphering or otherwise attempting to obtain the source code or underlying ideas or information of or relating to the Website or any related technology, or any part thereof unless allowed by law.
3. Termination
   a) We reserve the right, in our sole discretion, to terminate or block your access to all or part of the Websites, with or without notice, for any reason, including without limitation your violation of these Terms.
4. Indemnity
   a) You agree to defend, indemnify, and hold us, our affiliates, subsidiaries, joint ventures, third-party service providers, and our respective employees, contractors, and directors harmless from all claims, liability, damages, losses, costs and expenses, including legal fees, that arise out of or are related to any breach of Terms by you or any other liabilities incurred by us arising out of your use or misuse of the Website, or use by any other person accessing the Website using your internet access account.

Part 11 – Event Streaming Provider 

1. The Event Dashboard showing Event agenda (and its individual streams / rooms) will be accessible via productcamp.pl at least 7 days prior to the Event. 
2. Participant that met the Conditions of participation (Part 3) will be provided with the individual Token by e-mail at least 3 days prior to the Event.
3. Individual Token gives the access either for the whole Event or for its part (Barcamp).
4. By clicking on individual rooms on the Event Dashboard website, Participant will be redirected to the external streaming & webinar provider – ClickMeeting. In order to log-in and watch the conference / Barcamp stream Participant will be prompted by ClickMeeting to provide: Email, ScreenName and Token.
5. By completing Event’s registration form Participant accepts ClickMeeting’s Terms and Conditions and Privacy Policy. Participant also acknowledge that the email provided to ClickMeeting will not be used by Clickmeeting for marketing purposes and will be deleted from ClickMeeting servers after the event. Click here for more information on how ClickMeeting is processing your data.

Part 12 – Final provisions

1. Any matters not regulated in these Terms and Conditions shall be governed by the relevant provisions of the Polish Civil Code and other, depending on the object in question.
2. When the Organizer announces any changes in these Terms and Conditions, each Participant who has completed the registration form should immediately read the changed provisions. If Participant does not accept the changes, they should notify the Organizer in writing of their decision via electronic means of communication, at the address info@productcamp.pl. Such declaration should be received by the Organizer not later than within 7 days from the day on which the amended Terms and Conditions come into force. If the Organizer does not receive Participant’s declaration of non-acceptance of the amendments to Terms and Conditions within the deadline specified above, it shall assume that Participant has accepted the amended Terms and Conditions.
3. Registration of participation shall constitute transfer of economic copyrights to recordings and photos, free of charge, and Participant’s consent for their commercial distribution. The provisions above cover cases when Participant is filmed or photographed during participation in Event, or when Participant voluntarily agrees to give an interview in front of the camera or to pose for a photo.
4. The provisions of these Terms and Conditions, including but not limited to § 1, shall also apply to the Privacy Policy implemented for the purposes of Event. 
5. These Terms and Conditions have been drawn up in English.
6. Any and all disputes arising from contracts concluded based on these General Terms and Conditions shall be settled by a court competent for the Organizer.
7. These Terms and Conditions shall come into effect on 30/07/2020.